Proposal Specialist

Arlington, Virginia, United States | Marketing | Full-time | Partially remote

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At AE Works, we are more than just an architectural and engineering firm. We are on a mission to make building projects a better value. As a certified B Corporation, our commitment to people, planet, and purpose drives every facet of our work. We believe that the spaces we create should not only inspire and innovate, but also be sustainable, functional, and transformative. With a passion for design excellence and a dedication to social and environmental responsibility, we take pride in our role as industry leaders, shaping the future of architecture and engineering while making a positive impact on the world. Join us in reimagining the possibilities of design, where each project is a testament to our unwavering belief that building a better future is not just a goal; it is a promise.

AE Works is seeking a talented Proposal Specialist to join our team. The ideal candidate will have a proven track record of successfully leading and managing complex proposals from inception to submission. This role requires a strategic thinker with exceptional writing, organization, and project management skills.

This position can be based out of our Arlington, VA office and comes with a competitive salary based on relevant experience as well as generous perks and benefits including medical, vision, dental, and disability insurance, paid time off and paid holidays, a 401k, dress-for-your-day dress code, virtual working capability, and a work-from-home equipment allowance.

We are seeking a highly skilled and experienced Proposal Specialist to join our dynamic Architecture/Engineering (A/E) firm. The ideal candidate will have a proven track record of successfully leading and managing complex proposals from inception to submission. This role requires a strategic thinker with exceptional writing, organization, and project management skills.

 

Role and Responsibilities for Position:

  • Proposal Development & Management: Lead the development and coordination of complex proposals, ensuring compliance with client requirements and alignment with firm’s strategic goals. Manage proposal schedules and deadlines effectively.
  • Writing & Content Creation: Craft compelling proposal content that clearly articulates the firm’s value proposition, expertise, and differentiators. Edit and proofread proposals for clarity, grammar, and compliance.
  • Team Collaboration & Leadership: Work closely with technical staff, marketing team, and senior leadership to gather information and insights necessary for proposal development. Lead and facilitate proposal strategy sessions.
  • Market Research: Conduct research on potential clients, competitors, and market trends to inform proposal strategies and approaches.
  • Quality Control: Ensure all proposals maintain a high standard of quality, accuracy, and consistency with the firm’s brand and messaging.
  • Process Improvement: Continuously improve the proposal process through feedback, lessons learned, and best practices.
  • Client Interaction: Engage with clients as needed during the proposal process to clarify requirements, gather feedback, or present proposal elements.

 

Job Requirements:

  • Associate’s or Bachelor’s degree in Marketing, Communications, English, or related field.
  • 7-10 years of experience in proposal development, preferably in the A/E industry, but not required
  • Strong project management and organizational skills.
  • Excellent writing, editing, and communication skills.
  • Proficient in MS Office Suite, adobe creative suite, and familiarity with proposal management software.
  • Ability to work under tight deadlines and manage multiple proposals simultaneously

 

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. EEO is the law.

AE Works uses E-Verify. You have the Right to Work.